Privacy Policy – VikingGymWear.com
last updated: 12/01/2026
1. Introduction
Viking Gym Wear (“we”, “us” or “our”) is committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal data when you interact with us, including through our website vikinggymwear.com, marketing activities, social media, promotions and events.
This Privacy Policy is drafted in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable Dutch data protection laws.
2. Who We Are (Data Controller)
Viking Gym Wear is the data controller responsible for your personal data.
Our full legal details, including company name, registered address, Chamber of Commerce number and VAT number, are available on vikinggymwear.com.
If you have any questions about this Privacy Policy or our data practices, you can contact us via the contact details listed on our website.
3. Categories of Individuals Covered
This Privacy Policy applies to:
- customers and website users;
- newsletter and marketing subscribers;
- participants in promotions or competitions;
- event participants;
- social media followers and users interacting with us online;
- suppliers, business partners and contractors;
- influencers, athletes, models and content creators;
- members of the public who contact us.
4. Personal Data We Collect
Depending on how you interact with us, we may collect the following categories of personal data:
- Identity data: name, username, date of birth (where required);
- Contact data: email address, billing address, delivery address, telephone number;
- Account data: login credentials, order history;
- Transaction data: payment method, purchase details (payment processing is handled by third-party payment providers);
- Marketing data: communication preferences, newsletter subscriptions;
- Technical data: IP address, browser type, device information, cookies;
- Social media data: username, public profile information, interactions;
- Content data: messages, reviews, comments or other content you submit.
We do not intentionally collect special category data unless strictly necessary and lawful.
5. How We Use Your Personal Data (Legal Bases)
We only process personal data where we have a lawful basis under Article 6 GDPR, including:
| Purpose | Legal Basis |
|---|---|
| Processing orders and deliveries | Performance of a contract |
| Customer service and support | Performance of a contract / Legitimate interest |
| Marketing communications | Consent or legitimate interest |
| Promotions and competitions | Performance of a contract |
| Website functionality & security | Legitimate interest |
| Legal compliance | Legal obligation |
| Business administration | Legitimate interest |
You may withdraw consent for marketing at any time.
6. Marketing Communications
You will only receive marketing communications from us if:
- you have given your consent; or
- you are an existing customer and marketing is permitted under applicable law.
You can unsubscribe at any time by using the link in our emails or by contacting us.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- operate our website;
- analyse website usage;
- personalise content and marketing.
For full details, please see our Cookie Policy.
8. Sharing Your Personal Data
We may share your personal data with:
- payment service providers;
- shipping and logistics partners;
- IT, hosting and analytics providers;
- marketing platforms;
- professional advisers where legally required.
All third parties are contractually required to process personal data securely and in accordance with GDPR.
We do not sell your personal data.
9. International Data Transfers
Where personal data is transferred outside the EU/EEA, we ensure appropriate safeguards are in place, such as:
- adequacy decisions;
- standard contractual clauses approved by the European Commission.
10. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including:
- legal, tax and accounting obligations;
- dispute resolution;
- legitimate business needs.
Retention periods vary depending on the type of data.
11. Your GDPR Rights
Under the GDPR, you have the right to:
- access your personal data;
- rectify inaccurate data;
- request erasure (“right to be forgotten”);
- restrict processing;
- object to processing;
- data portability;
- withdraw consent at any time;
- lodge a complaint with a supervisory authority (e.g. the Dutch DPA).
You can exercise your rights by contacting us via vikinggymwear.com.
12. Data Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss or misuse.
13. Children’s Data
Our website and services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children.
14. Links to Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for their privacy practices.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available on vikinggymwear.com.
16. Relationship to Other Legal Documents
This Privacy Policy should be read together with our:
- Website Terms of Use
- Terms and Conditions of Sale
- Cookie Policy
In the event of inconsistency, mandatory data protection laws shall prevail.